Supply of Red Gram Dal and Oil to the schools under the scheme "Mid-Day Meal" through Suppliers Necessary guidelines issued. Rc.No.222, Dated: 28-10-2018.

PROCEEDINGS OF THE COM MISSIONER  OF.SCHOOL  EDUCATION

ANDHRA PRADESH :AMARAVATI

PRESEENT: K. andhyn Rani, L Po.S

Rc.No.222/MDM/2018         Dated: 28-10-2018

 Sub : School Education - Supply of Red Gram Dal and Oil to the schools under the scheme "Mid-Day Meal" through Suppliers Necessary guidelines issued - Regarding.

Ref:
1. Govt. Memo No.543393/Prog.I/A1/2017, date:06-10-2017.
2. Govt. Memo No.543393/Prog.I/A1/2017, date:16-07-2018 
3. Govt. Memo No.543393/Prog.I/A1/2017, date: 01-08-2018.
4. Govt. Memo No.543393/Prog.I/A1/2017, date:27-08-2017.
5.  Govt. Memo No.72871/Prog.I/A1/2017, date:16-04-2018
6. CSE procs. RC.No.222/MDM/2018-2, date:   -8-2018. 7.  CSE  Lr.Rc.No.404/MDM/2016, date:27-08-2018.

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    All the District Educational Officers in the   State  are  informed  that  the  Mid-Day  Meal  programme  is  a  flagship  programme aiming  at  enhancing  enrolment,  retention  and  attendance  and  simultaneously improving  nutritional  levels  among  children  studying  in  Government,  Local Body  and  Government-aided  primary  and  upper  primary  schools  and  the Centres run under Education Guarantee Scheme (EGS)/ (AIE)  & NCLP schools.

    Based  on orders  of  Government  the  work  order for  supply of  Red  Gram as per  tender  specification  has  been  given  to  the  following  selected  three  bidders for  supply  of  Red  Gram  Dal  to  the  schools  &  Centralised  Kitchens  under  MDM scheme with effect from 01-10-2018:

a.  M/s. Puri Jagannath Enterprises, Nellore
b.  M/s. Kendriya Bhandar, Vizag.
c.  M/s.  National  Co-Operative  Consumers  Federation  of  India  Ltd.  (NCCF), Vizag
    Further,  as  per  orders  of  Government  in  the  memo  5th  read  above  the work  of  supply  of  edible  oil  to  the  children  under  MDM  has  been  entrusted  to Andhra Pradesh Oil Federation  with effect from 01-09-2018. 

     In  this  regard  all  the  District  Educational  Officers  are  informed  that  it came  to  the  notice  of  the  undersigned  that  the  supply  of  Edible  Oil  and  Red Gram  Dal  have  been  supplied  to  the  schools  in  the  month  of  October  and  made available  for  cooking.  Therefore,  all  the  District  Educational  Officers  are requested to: In  view  of  the  above  all  the  District  Educational  Officers  in  the  State  are requested to:

1.   Ensure  that  the  Dal  and  Oil  shall  be  made  available  to  all  the  Schools/ NGOs/  Centralised  Kitchens  before  31st  October.  The  consumption  of Red  Gram  Dal  and  Edible  Oil,  supplied,  to  all  schools/  NGOs/ Centralised  Kitchens  shall  be  commenced  with  effect  from  01-11-2018 without fail.

2.   Ensure  that  the  Red  Gram  Dal  and  Edible  Oil,  supplied  by  the  Agencies, shall  conform  to  the  standards.  Supply  of  stocks  not  confirming  to specifications  as  indicated  shall  be  rejected  and  the  Agency  shall  be asked  to  replace  such  stock  with  new  stock  as  per  specifications.    Any deviation  in  quality  specifications  is  noticed  report  the  matter  to  the Commissioner immediately.

3.   Ensure  that  the  supply  of  Dal  shall  be  in  air  tight  moisture  free bags/packs  and  Oil  in  sealed  packets.  The  bags/  packets  shall  be  prone to  damage  or  spillage  or  spoilage  and  can  be  preserved  for  a  minimum period of 45 days.

4.   The  supply  shall  be  made  based  on  monthly  indent.  The  supply  more than one  month’s  requirement shall be  rejected.  The  expenditure caused because of delay in supply  shall have to be borne by the bidder.

5.    Ensure  that  date  of  delivery  at  school  point  shall  necessarily  be  before 90 days from the date of expiry.

6.   Ensure  that  the  supplying  agency  deliver  the  Dal/  Oil  at  school  point  or at cluster kitchens,  as the case may be, between 10  AM  to 5 PM.
7.   The  Supplying  Agency  shall  obtain  the  requirement  from  the  school/ NGO/  Centralised  Kitchen  by  20th  of  preceding  month  and  supply  the Dal/  Oil  by  1st  of  the  month.  Any  instances  of  non-receipt  of  Dal  in  time can’t be entertained under any circumstances.

8.   The  suppliers  shall  submit  the  month-wise  and  district-wise  bills  to  the Commissioner  of  School  Education  for  payment  along  with  the  counter signature of  the District Educational Officer, concerned.

9.   The  samples  of  minimum  five  Kgs/  litres  (in  1  Kg  packs)  shall  be deposited with each District Educational Officer for further verification.

10.   Ensure  that  the  particulars  of  the  Head  of  the  Firm/Agency, district/Mandal-wise  supplier  with  contract  number  are  available  in each  school  for  all  communications.  The  supplying  Agency  shall  also made  the  Mobile  numbers  of  the  persons,  responsible  for  supply  of  Dal/ Oil, to the DEOS/ MEOs/ HMs.

11.   Ensure  that  the  Dal  is  supplied  to  the  Schools/  Centralised  Kitchens  as per  the  norms  of  the  Mid-Day  Meals  i.e.  20  grms/child  and  30 grams/child  for  Primary  and  Upper  Primary/High  Schools/  Junior Colleges  respectively.  The  Oil  shall  be  supplied  @  5  grams  &  7.5  grams/ child  for  Primary  for  Primary  and  Upper  Primary/High  Schools/  Junior Colleges respectively.

12.   Ensure  that  an  amount  of  Rs.1.38  Ps  (for  Primary)  and  Rs.2.07Ps.  for UP/HS/Intermediate)  towards  supply  of  Red  Gram  Dal  and  Rs.0.58  Ps (for  Primary)  and  Rs.0.87  Ps.  for  UP/HS/Intermediate)  towards  edible Oil  are  deducted  from  the  cooking  cost  being  paid  to  the  Cooking Agencies  and  Centralised  Kitchens  towards  the  cost  of  Dal  and  Oil  with effect from 1st  November  2018.
     Further,  the  District  Educational  Officers  are  requested  to  issue  necessary instructions/guidelines  to  the  field  officers  and  Centralised  Kitchens  on  the following issues:

1.  The  quality  and  quantity  of  Dal/  Oil  being  supplied  by  the  Agencies  is checked  at  the  time  receipt.  The  Dal/  Oil,  which  is  not  qualitative,  shall be  rejected.  The  Agency  is  supposed  to  replace  such  Dal/  Oil  within   2 days.

2.    The  words:  “MID-DAY  MEAL  SCHEME,  ANDHRA  PRADESH”  &  “NOT FOR  SALE”  shall  clearly  be  printed  on  the  bag/packet  in  a  bold  &  bid font.

3.  The  date  of  packing  &  expiry  and  month  of  supply  are  legibly  printed  on the  packet/  bag.  The  Dal/  Oil  delivered  by  the  Agencies  are  at  least  3 months  before the date of expiry.

4.  The  Head  Master  shall  be  present  while  receiving  the  Dal/  Oil  from  the supplier  and  the  Agency  has  to  supply  the  commodity  during  the  school hours.

5.  The Dal supplied for  the month, shall be utilised within the month.

6.  The  Cook-cum-Helpers  shall  be  provided  daily  the  required  quantity  of Dal to be utilised for preparation of meals.

7.  The  Head  Masters  has  to  upload  the  details  of  the  details  of  quality  and quantity of Dal/ Oil  in the mobile App soon after receipt.

Commissioner of School Education

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