No.VI/ 401/ 01/ 05/ 2014
Government of India
Ministry of External Affairs
CPV Division
Patiala House Annexe, Tilak Marg
New Delhi, 26th May, 2015
OFFICE MEMORAN DUM
In tune with the Government's objective of 'Minimum Government, Maximum Governance' and with a view to simplifying the procedure for issuance of Passport to Government Servants, PSU/Autonomous body employees, et al, the matter has been reviewed. In order to facilitate issuance of Passport to Government employees, et al; who find difficulties to obtain Identity Certificate (IC) / No Obj ection Certificate (NOC) from their department, it has been decided to introduce a new feature wh ich is termed as 'Prior Intimation' letter to the controlling authority by the Passport· applicant before submission of a Passport application.
2. Basically, Prior Intimation is a letter from the Passport applicant giving intimation to his/ her Controlling IAdministrative Authority (employer) regarding submission of Passport application. This can be submitted by the applicant In the format of 'Annexure -N '. After submission of Passport application by such an employee, the copy of this Prior Intimation would be sent to the same Controlling/Ad ministrative Authority under which the employee is working. In case the employer has any obj ection regard ing issuance of Passport to that employee, they may revert back to concerned Regional Passport Office mentioning the details of such objecti on. However, the final decision will be taken by the concerned Passport Issuing Authority. If Prior Intimation is submitted by the applicant, Passport would be Issued on the basis of Pre-Police Verification, however the provisions of Police Verification in reissue cases will remain applicable.
3. Henceforth, anyone of the following documents can be submitted by Government Servants, PSU/Autonomous body employees, et al. for submission of application for Passports:
(a) Copy of Prior Intimation to Controlling / Administrative Authority; or
(b) No Objection Certificate from Controlling / Administrative Authority; or
(c) Identity Certificate from Controlling / Administrative authority.
4. No Objection Certificate (NOC) is issued in the format of 'Annexure-M' by the Controlling /Administrative Authority of the employee working under them for obtaining Passport by any Government Servants, PSU / Autonomou s body employees, et al. If NOC is submitted Passport will be issued on Post-Police Verification basis.
5. Identity Certificate (IC) is issued in the format of 'Annexure-B' by the Controlling /Administrative Au thority of the employee working u nder them for obtain ing Passport by any Government Servants, PSU / Au tonomou s body employees, et al. If IC is submitted Passport will be issued on No-Police Verification basis. The spouse of such employees, and dependent children up to the age of 18 years, has an option to submit JC for expeditious issu e of passport. In case of JC, the applicant is also required to su bmit 'Annexure-1'.
6. It may be noted that the following provisions will remain applicable as mentioned below:
a. \Vhile IC should be issued preferably on Official Stationery (letterhead); NOC on plain paper with signature/ stamp can be accepted, on the assumption that such offices are u sing plain paper for day to day correspondence. Prior Intimation (Pl) is required to be submitted on plain paper by the Passport applicant.
b. Telephone, fax and e-mail id of the Controlling / Administrative Office (to the extent available) should be indicated in all the three documents for the purpose of con firmation.
c. Military personnel with c/ o APO address (e.g. 56 AP0/99 APO) may submit applications at their station of posting or at their permanent address, and write their permanent address in passport [against present address othen.visej. Spou se of such personnel [and adult children, when spou se has expired/ divorced) may receive the passport, \vith authority letter, either by hand or by post. This would apply to similarly placed Air Force/ Navy personnel as well.
d. If Governmen t/ PSU employees, et al. are transferred after su bmission of the passport application or passport is returned undelivered due to such transfer, the same be re-d ispatched , on request (along with copy of transfer order). at the new address, after correction/endorsement of address. However, i f poli ce verification was required and was not completed, it will be done at the new place.
e. The valid ity of the documents men tioned at para-3 will be six months from date of issue.
7. While the revised prov1s1ons deal only with passport issuance, the requirement by the Government employees to obtain prior permission from his/ her Department / Ml.nistry for travelling abroad as per Conduct Rules will remain unchanged as per the instructions issued by the Department of Personnel & Training and respective authorities.
8. Ministries of the Cen tral Govern ment, and the State Governments/ Un ion Territories are requested to circulate these in structions to all the employees working under them, including those in attached and subordinate iJffices, and statutory bodies.
(Muktesh K Pardeshi)
Joint Secretary(PSP) &
Chief Passport Officer
To,
All Ministries/ Departments of the Government of India
All State Governments/ UT Administrations
Copy to : All PIAs in India and Abroad
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