Sunday, 15 September 2019

School Management Committee Elections – Issue of guidelines and schedule – State level committee constituted – State Level Observers. Rc.No. 3939/APSSA/A6/CMO, Dated: 15-09-2019

Present:  Sri  V.  Chinaveerabhadrudu,  I.A.S. 

Rc.No. 3939/APSSA/A6/CMO      Dated:  15-09-2019 

Sub:-    APSSA,  Vijayawada  –  Parents  Committee  (formerly  known  as School  Management  Committee)  Elections  –  Issue  of  guidelines  and schedule  –  State  level  committee  constituted  –  State  Level  Observers  Orders  -  Issued  –  Reg. 

1.   The   Andhra   Pradesh   Right   of   Children   to   Free   and compulsory  Education  Rules,  2010  issued  vide  G.O.Ms.No.20  School Education  (PE-Progs.I)  Department,  dated:  03.03.2011  and  notified  in Gazette  No.10  dated  05.03.2011.
2.  G.O.Ms.No.130  School  Education  (PE-Progs.I)  Department,  dated 09.09.2011  notified  in  Gazette  No.42  dated  09.09.2011
3.  G.O.Ms.No.41  School  Education  (PE-SSA)  Department,  dt.19.06.2013.
4.  Lr.Rc.No.3320/SSA/AP/A6/15,  dated.  .11.2015.
5.  Govt.  Memo  No.ESE01-SEDNOSPD/110/2019-PROG-II  dt:15.09.2019 of  School  Education  (Prog.  II)  Department,  Govt.  of  Andhra  Pradesh.

 *  *  * 

O  R  D  E  R :
     It  is  informed  that  the  Government  of  Andhra  Pradesh  decided  to  conduct elections  on  23.09.2019  to  form  fresh  Parents  Committee  (PCs)  in  all  the  schools (except  unaided  private  schools).  In  this  scenario,  the  following  State  level  observers are  informed  to  review  the  status  as  per  the  schedule  and  conduct  the  elections  in  a smooth  manner  in  the  concerned  districts.

State  level  Observers

     All the District Project Officers in the state are hereby informed to makenecessary logistic arrangements to the State level observers in conducting theelections in a smooth manner.         

     The observers may claim their TA/DA from the State Office and the AOSection of this office may treat the above period as on duty.


File No.SSA-16021/1/2019-MIS SEC-SSA

Guidelines for conduct of election of Chairman, Vice-Chairman and Members of Parents Committees (PCs) in the schools other than Private unaided schools in the State

PC Election Guidelines (2019)

The Parents Committee (PC) shall be constituted in every school other than Private unaided schools, within its jurisdiction.
The Head Teacher shall conduct the election.
At least 50% of the parents/guardians should be present for conducting the elections. The Head Master will decide the time limit for formation of quorum.
Elections shall ordinarily be by show of hands or voice vote. In extraordinary situations of unresolved contention, secret ballot procedure may be adopted.
Only one of the parents shall be eligible to vote for election of parent/ guardian representative to the PC.
Parents/guardians having children in different classes shall be eligible to participate in the election process of each class.
The Parents Committee shall elect the Chairperson and the Vice Chairperson from among its elected members preferably parent members. Provided that at least one of them should be a parent of a child from the disadvantaged group or the weaker sections. Provided further that at least one of them should be a woman.
The members representing the local bodies and the head teacher or the incharge head teacher shall not be eligible for participating in election or they will have any voting right.
Electors of respective classes shall elect new parent/guardian members of PMC from entry class and also to fill in any casual vacancy.
The Parents Committee once constituted shall exist perpetually until its abolition or merger, to be authorized by the Mandal Education Officer in case of Primary Schools, Upper Primary Schools and the District Educational Officer in case of other schools. However members will retire as per their terms. The resultant cyclical and casual vacancies shall be filled within reasonable time as prescribed by the Implementation Authority.
‘The Implementing Authority’ means the State Project Director, Sarva f Abhiyan, and it includes the Commissioner and Director of School Education, Andhra Pradesh.
‘Neighbourhood area of a school’ means the habitations in a safe walking distance of 1 km for a Primary School, 3 kms for an Upper Primary / High School having classes.
‘Child belonging to socially disadvantaged group’ means and includes a child belonging to the schedule caste, schedule tribe, orphans, Migrant and Street children, Children with Special Needs (CwSN) and HIV affected/infected children.
‘Child belonging to Weaker Sections’ means a child belonging to BC, Minorities and includes OCs whose parents’ income does not exceed Rs.60,000/- Per annum.
There should not be any political interference. Legal action will be taken in case of interruption in the election process.
Tahsildar, Mandal Parishad Development Officer (MPDO), Village Secretary or Village Revenue Officer (VRO), Village Revenue Assistant (VRA) may be involved in the election process as observers.
Order of preference for voting is Mother, Father, Guardian. However, voting can be given to only one of them.
Every voter should bring their ID card issued for this purpose by the concerned authority or any other valid ID such as Ration card, Adhar Card, Driving License, Voter ID or any other ID card issued by the Government.
In case of unavailability of parent members belongs to ‘disadvantaged’ or ‘weaker sections’ then it can be filled as per the existing rule of reservation.

The composition of the Committee will be as follows:
Elected members:

Three parents/guardians elected by parents/guardians of children in each class, of whom at least one person is parent/ guardian of a child from the disadvantaged group and another person is a parent/guardian of a child belonging to weaker sections, and two are women. Provided that, in case, the
number of children in a class is less than 6, the same shall be combined with the next lower or higher class, such that the number of electors in the combined class is 6 or more.
The term of an elected member will be for two years, or the date of leaving-from-the-school of the member’s child/ward, whichever is earlier.
New parent/guardian members from entry class will be inducted into the PMC to replace those parent members who will move out of the PC when their children leave school.

Ex-officio members:

1. The Head Teacher or the in charge Head Teacher of the school shall be the Member Convenor;
2. Additional Teacher Member nominated by the MEO preferably from the gender opposite to that of the Head Teacher;
3. The concerned Corporator / Councillor / Ward Member, as the case may be;
4. The Anganwadi Worker(s) serving the neighbourhood area of the school;
5. The Multipurpose Health Worker - Female (ANM) serving the neighbourhood area of the school;
6. The President of Mahila Samakhya of the concerned village/ward.

Coopted members:

Two school supporters from among persons who is an eminent educationist, a philanthropist, office bearer of a voluntary organization, an alumni or such other supporter of the school; coopted by the elected members of the PC.
The term of coopeted members shall be two years from the date of first meeting following the date of cooption. 


     The concerned Sarpanch/Municipal Chairperson/ Mayor may attend any meeting of Parent Monitoring Committee in their respective areas, at his/ her discretion.

Note: The guidelines are prepared as per the Andhra Pradesh Right of Children to Free and Compulsory Education Rules 2010 and GO Ms. No. 41 dated 19.03.2013.




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