Monday, 16 September 2019

APSSA, Amaravati – Conduct of elections to Parents Committee elections 2019 – Further instructions issued. Memo.No.3939, Dated: 16-09-2019.

File No.SSA-16021/1/2019-MIS SEC-SSA


GOVERNMENT OF ANDHRA PRADESH
SCHOOL EDUCATION (SSA) DEPARTMENT  

Memo.No.3939/APSSA/CMO/2019         Dated: 16-09-2019                                       







                                                              
Sub:  APSSA, Amaravati – Conduct of elections to Parents Committee elections 2019 – Further instructions issued - Reg.

Ref:       
1. Government. Memo No. ESE01-SEDNOSPD/ 110/ 2019 -PROG-II Dt.15.09.2019.
2. SPD APSSA Proc. RC.No.3939/APSSA/A6/CMO Dt.15.09.2019

* * *

     In pursuance of the government orders in constituting Parents Committees forall government schools, detailed instructions were issued by State Project Director,SSA, Vijayawada vide reference 2nd cited above.

2. Further, a video conference was held with all District Project Officers ofSSA, Community Mobilization Officers of DPO, SSA on 16-9-2019 at 4 PM andinstructions were issued for smooth conduct of elections. The DPOs were informed togive utmost importance to the task and ensure that the elections are held in fair andtransparent manner.

3. During the VC, certain DPOs have raised certain points and sought forclarification. Accordingly the following clarifications are issued in continuation of theinstructions issued vide reference 2nd cited above:

a) Parents Committees for high schools: Since SSA & RMSA have beenmerged into Samagra Shiksha for 2018-19 onwards there shall be only one SMC forhigh school in the place of SMC for Upper Primary school and SMDC for high schoolas existing now. Hence, Parents Committee election should be held up to 10th classfor all high schools also.

b) Budget: The expenditure for the Parents Committee elections to be metfrom composite school grants of the respective schools.

c) Uploading the data on STMS app: The details of the Parents Committee of  each  school  viz.,  elected  members,  ex-officio  members  and  coopted  members; similarly  the  details  of  Chairperson  and  Vice-chairperson  to  be  uploaded  in  the  format that  will  be  included  in  the  STMS  App.  Two  photos  (i)  depicting  conducting     of Parents  committee  election,  and  (ii)  Parents  Committee  meeting.  The  school  HM concerned  should  upload  the  details  and  photos  in  the  app.  Support  may  be  taken from  the  CRPs  or  any  other  field  functionary.

d)  Observers:  There  should  be  an  observer  for  each  high  school  for  smooth conduct  of  election.  External  observers  may  be  deployed  drawing  field  functionaries from  Agriculture,  Animal  husbandry,  Fisheries,  Cooperation,  engineering,  or  any other   department   who  are   government   servants,   but  not   related   with   school education  department.

e)   Regular  monitoring:  DPOs  and  DEOs  should  take  a  meeting  with  Dy DEOs,  MEOs,  HMs  and  through  teleconference/  or  a  meeting  and  also  set  up  a control  room  jointly  in  the  office  of  DPO  for  monitoring  till  the  election  results  are declared  and  the  committees  are  formed.

f)  No  outsiders  to  be  allowed:  At  any  cost  persons  other  than  parents  shall not  participate  in  the  election  nor  they  should  be  allowed  in  the  premises  at  the  time of  election.  If  required,  police  support  may  also  be  requisitioned  with  the  approval  of the  district  collector  and  district  magistrate.

g)   Schools  with  less  than  15  children:  There  is  no  need  to  conduct Parents  committee  meeting  if  the  total  strength  of  the  school  is  15.  However,  in  such case  all  the  parents  will  be  included  and  treated  as    Parents  committee.

h)  Disturbance  due  to  floods:  In  places  such  as  some  of  the  mandals  in Nandyal   division   in   Kurnool  district   affected   by  floods,  the  elections   may  be rescheduled  with  the  approval  of  the  district  collector.

i)  Visits  by  State  Level  Observers: State  level  observers  from  State  Project Office,  SSA  will  visit  and  observe  the  process.  State  Project  Director  will  also  make surprise   visits   to   examine  the  election  process.                                                                 

 CHINAVEERABHADRUDU VADREVU
STATE PROJECT DIRECTOR




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