Sunday, 13 January 2019

User Manual for Drawing and Disbursing Officer for confirming cadre strength.



User Manual for Drawing and Disbursing Officer for confirming cadre strength









    The Drawing Officer on logging in to the system through his existing log-in in www.treasury.ap.gov.in, the system prompts to confirm employee details and to also to download ‘user manual’ for further details. On clicking ‘Next’, he will be directed to the following screen for data confirmation. Select Designation of the post in the drop down populated based on the confirmation of the SLO details by the Treasury Officer of the respective jurisdiction


   Select Post and Bill ID. Then cadre strength confirmed by STO for the selected Bill Id and Designation is displayed. 


   The Drawing Officer has to confirm the Cadre Strength confirmed by Treasury Officer. Report for the selected bill ID and designation. 

   If the DDO does not agree with the number confirmed by the Treasury Officer, he may reject it. Then it moves again to the Treasury Officer. The DDO may reconcile it with the Treasury Officer, get the details updated and take action to confirm it thereafter.


    The Data will be auto populated for HRMS ID Number / Name /CFMS ID Number / Org Unit ID –Name / Position ID –Name. Drawing Officer has to choose one of the options available in the drop down, which shows working, officiating, Leave, suspension, supernumerary etc.

    In case of supernumerary, another drop-down showing Training/ redeployed / special sanction is displayed. The DDO has to choose one among them.

    The system checks the details with that confirmed by the Treasury Officer and generates error if there is any variation.


   Drawing Officer on selecting the Supernumerary posts, then a drop down will appear he needs to select any one of Training/ Redeployed / special sanction.
    In case the DDO is required to add an employee details other than what is displayed above, he may choose the option ‘Add Employee’ at the end. The DDO has to enter that Employee’s Old HRMS ID Number the Leave/Suspension Employee Data will be displayed auto populated for HRMS ID Number / Name /CFMS ID Number / Org Unit ID –Name.


   DDO has to click on “ Add Employee “ button will be displayed one another row , DDO has to enter manual Employee HRMS ID Number , the Leave/Suspension Employee Data will be displayed auto populated for Name /CFMS ID Number , DDO has to enter Org. Unit ID –Name/Status/ HRA % .
Note: If for a particular post, special pay is applicable then the relevant special pay should be selected.


   DDO has to enter the Latest bill ID Number employee transfer on Current Bill ID DDO CODE to another DDO CODE, has to select status in Transfer Out and enter New DDO CODE. 


    DDO Once all the details are filed up in the screen Drawing Officer should save the data. 


   DDO After submitting the all details DDO need to confirm the Cardre Strength details through Bio￾Metric. 


Note : If the cadre strength not confirmed then DDO has to click on Reject and inform to STO/PAO for updations.





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