Tuesday, 13 March 2018

G.O.MS.No. 37, Dated: 13-03-2018. Comprehensive Financial Management System (CFMS) –Modalities for User Acceptance Testing and Parallel Testing.


GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 

Public  Services  – Finance  Department  –Comprehensive  Financial Management System (CFMS)  –Modalities  for User Acceptance  Testing  and Parallel  Testing –  Orders  – Issued. 

FINANCE (IT) DEPARTMENT 
G.O.MS.No.  37          Dated:  13-03-2018 

Read the following : 

     In  an effort  to  establish state-of-the  art IT  applications for  effective  Public  Finance Management, the  Government has  decided  to  establish a Comprehensive  Financial Management System  (CFMS),  which would provide  seamless  and dynamic  interface  with  all stakeholders and  facilitate  effective financial  management.   

2.   Finance  Department is  in the  process  of  operationalizing  the  Comprehensive Financial  Management  System  (CFMS), which is  being implemented  on  the  SAP  back-bone.   Andhra Pradesh  Centre  for  Financial  Systems  and Services  (APCFSS)  has  already  been assigned  as  the  nodal agency  for undertaking the  end to  end  tasks of  this  implementation and continued  support  and maintenance  of  this  application.  As  part  of  this,  APCFSS  is entrusted to  undertake  co-ordination  with SAP,  the  Systems  Integrator  for  CFMS,  and with other 3rd  party  vendors  and  various  government  departments  who  are  the  stakeholders. 

3.   During  the review meeting  on  9th  March,  2018,  the CEO,  APCFSS,  has informed  that the  Integration  testing  of  most  of  the  functionalities  is  almost  complete  and  thereby,  he proposed  to  undertake  User  Acceptance  Testing (UAT)  and  Parallel  Testing  to  test  and ensure  that  the  application is  fit for  implementation.   In  this  regard,  the  CEO,  APCFSS  has been  proposed  following  and  requested  for  necessary  orders: 

ORDER :

•  A team  of  implementation  resources from  APCFSS  and SAP,  is  constituted to  support the  activities  related to  this  testing.  The  team  is  divided  between  onsite  at  Testing location and  central support  at  APCFSS,  Ibrahimpatnam;

 •  The proposed  onsite  team  will  coordinate  with  the  respective  locations  and visit  the location  on  the  assigned  date  to  assist  the  local  team  in  carrying out  the  testing activities; 

•  On the  assigned  day  of  testing,  the  local office  team  along  with  the  DDOs  within  the offices jurisdiction will  carry out  the testing.  Testing will  be  performed  in  two  sets  – Set 1  relates  to  all  transactions  at  the  concerned Treasury/PAO  for  a  selected  prior date  and Set  2  relates  to  the  live  transactions  on  the  appointed  day  of  testing; 

•  For Set 1  transactions,  the  DDO  maker/checker/approvers  will  input  the  transactions in  CFMS  and Treasury/PAO will  carry  out the  audit of  these  transactions  in  CFMS. The end  results/outputs will  be  compared  to  ensure  same  results  from  the current legacy  system and  CFMS  in  terms of  accounting; 

•  For Set 2  transactions,  the  DDO  maker/checker/approvers  will  input  the  transactions in  legacy  and  CFMS  simultaneously  and  the end  results/outcomes will  be compared for ensuring  they are same; 

•  The  payment process  will  be  simulated  to  e-Kuber  system  and  the  accounts generation  thereon  also  test  checked in  CFMS application; 

•  Parallel  accounts for  these  sets of  transactions  will  also  be  generated  in  the  legacy systems  and  the  results  compared  and  differences will  be  reconciled and  explained; 

•  In order  to cover  all  types of  claims,  similar check  will  be  carried  out by  taking some representative  bills  out of  the  pending or  already  audited claims  in  the  office  as a part  of  UAT;  and 

•  The  implementation  team  in  coordination with  the  local office  will submit  a summary  report  within  24 hours  of completion of  testing. 

4.   In order to  perform  this  testing in a  seamless  manner,  a  trial  run  is  performed  at  the PAO,  Ibrahimpatnam;  AP  Capital Region  Treasury, Ibrahimpatnam and  Sub-Treasury Office, Kanchikacherla.  Based  on this  experience,  it is  now  decided  to  carry  out  the  activity  at  all  the proposed  locations as  under: 

5.    The  Government  after  careful examination  of  the  matter,  hereby,  permit APCFSS  and the  CFMS implementation  team  to visit the  offices  as  above  to  conduct UAT  and Parallel Test  simultaneously  as per  the schedule  given against  the  respective offices  in  para 4  above.   The  Resident  Commissioner,  AP  Bhavan,  New  Delhi; the  Director,  Works  Accounts; the Director,  Treasuries  and  Accounts;  Pay  and  Accounts  Officer,  Ibrahimpatnam;  the  Deputy Directors  of  District  Treasuries  concerned; the  Works  Pay  and Accounts  Officers  of  the identified  works  departments;  are  requested  to  extend cooperation to  the  team  to complete  UAT  at  the  respective  offices/locations.  They  are  also  requested  to  coordinate with  the DDOs  and  Treasury  officials to  participate in  these activities. The CEO,  APCFSS is requested  to  make  necessary  travel,  accommodation  and  related  arrangements  for  the seamless  execution  of  the  activities  by  coordinating  with the  various  locations  and the concerned officers.  


(BY  ORDER  AND IN  THE  NAME  OF  THE  GOVERNOR OF  ANDHRA PRADESH) 

MUDDADA RAVI CHANDRA 
SPECIAL CHIEF SECRETARY  TO THE GOVERNMENT  (FAC) 













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